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Small business Productivity Management: Money and Time-saving management food for thought

Updated: Mar 19

There is no phrase more annoying than "Time is money." Unfortunately when running a small company every second of the day has a price tag.


Any small business owner must be able to handle their time Productively. Employees who are empowered to better control their time save money and stick with you as your company grows.


But employee management and productivity monitoring this isn't to be easy. Small business time and efficiency management does not happen by itself, whether it's focusing on the wrong goals, being overwhelmed, or drowning in meetings and emails.

How can one ensure that the team make the best of the time it has each day? Here are six time management suggestions tailored especially for small business owners.


1. Determine the team's/companies most Productive hours and weeks and adjust plans accordingly.


When you've gathered your productivity monitoring Data, study it and see if there are any high-energy cycles for and employee and for the whole company. Some workers are more productive in the morning and others are more productive in the afternoon.


AutomaticAudit for Organizations will show you where your company is at its most productive and unproductive. this way you can schedule the meetings, one on ones, company wide meetings, and even company wide events at the least productive periods.


2. Keep detailed records of Productivity and Effort (but not invasively)


After establishing expectations for the business culture, the next step is to determine how workers really spend their time.


Tracking your employees' Productivity Effort and Time will help you save money. But, most critically, it enables you to manage your employees improve their own time management skills, allowing them to become more effective and concentrated. However beware it is a delicate balancing act.

Employee surveillance programmes that tracks the employees' time intrudes on their privacy and destroys credibility. And there are significant drawbacks to this. According to a 2015 survey, employees who are trusted perform higher-quality jobs and add more financial value to their firms.

Employees can get a full view of how they spend their working hours with apps like AutomaticAudit for Orgs, as well as the tools they need to block distractions and form healthier habits. It also allows you to see the big picture of the company's productivity and where you're wasting time as a business owner (all without invading their privacy).


3. Overcome the emotional roadblocks that are slowing you down.


Companies that are run like a well-oiled machine have workflows and processes that are finetuned in order to ensure that operations and decision-making run smoothly. They establish specific objectives to ensure that everybody is on the same page. They also have a business ethos that encourages open dialogue and cooperation. Regrettably, this is rare.


Instead, there are major mental roadblocks that prevent small companies from ultimate productivity: Personal distractions.


Thankfully thought we can help reduce this with technology strategies.


Throughout the day, there are almost infinite opportunities for diversion such as social media, private dealings, temptations or all shapes and sizes.


Consider anything as easy as an integrated company wide calendar reminder tool like Google Calendar or Microsoft Outlook. The aim is to clearly remind you of a commitment. However, in order to get your attention, it must be invasive.


With its three-chime bell, a popup appears into your upper-right peripheral vision as your impending meeting arrives, triggering your subconscious defence mechanisms. Worse, such almost insignificant interruptions have a long-term impact on your concentration and productivity.


Research in the university of Irvine discovered in one analysis that returning to the original mission after an interruption would take up to 25 minutes.


As a small business owner, you must take responsibility for the distractions that affect your employees. Teach them how to handle alerts and how to build a distraction-free work atmosphere for them.


Of course, not all alerts are harmful. Many perform essential tasks, such as exchanging knowledge and assisting workers in time management. However, if these messages can't stand out in the sea of triggers competing for your employees' attention, they'll only add to the noise.


When you're practically touching elbows with your coworkers in a crowded one-room office, this might not be a problem. However, as the company expands, contact requests will begin to draw employees away from their desks rather than just concentrate them.


For small companies, this is one of the most difficult time management issues.


How do you set up a structure that allows staff to concentrate on their jobs while also holding them accountable to colleagues who need their attention?


Communication and collaboration in "bursts" has been seen to be effective.


This ensures that instead of keeping contact open all day (and night), you schedule time to respond to emails, meet for meetings, and make phone calls. The remainder of the day is set aside for concentrated work.


According to one report, groups that interacted in this manner were more Productive than groups that communicated all the time.


4. Establish the company's targets and link them to your team's objectives.


It's critical to determine the outcomes you expect before deciding how to manage your employees and monitor productivity .


Creating mission, vision, and value statements is a good place to start. How will you and the company achieve its mission and vision.

These ideas, when combined, will characterise the company's culture, which is the aggregate of all of your employees' behaviours and experiences. Employee and Productivity management will be greatly influenced by this culture.


Tower paddle boards is a company that adopted a five-hour workday for its workers. This change in hours to enjoy a better quality of life would not absolve Tower workers of responsibility—nothing prevents them from working an 8-hour day if the condition demands it. However, the shortened workday allows workers to appreciate the work-life balance that their company promotes.


The first step toward developing a time management strategy that works for everyone is to define the optimal working atmosphere for your business.



5. Make use of time scheduling software that is appropriate for your needs.


It takes time to make time, to paraphrase some popular financial advice. Monitoring and documenting time can be a cumbersome task for staff and administrators without the right tech resources.


Manual timesheets are a bore, they are not precise and never taken seriously. If its not automatic it's not precise and its not done right.

We are not talking about work hours time sheets, we are talking about Project Specific timesheets which will allow management to audit how much was invested in each task.


AutomaticAudit is capable of breaking and automatically building project specific timesheets.



6. Use TimeAudit in team evaluations.


Productive and sensitive employee management is the central part of being a corporate leader. Managers will see where their workforce are overworked, if work loads are balanced, who puts in the extra effort, spot productivity blackholes, help employees devote more time on productive work and the correct project with resources like AutomaticAudit , which gives them insight into general productivity patterns, time spent on key tools, and focus indicators without invading employee privacy.


Managers do not have access to detailed information on the applications and websites their employees use.


This ensures that the tool is only there to assist them and not to harm them.


Despite the fact that this is a function of the tool, you must ensure the team that they are not being watched.


Continuous performance conversations and frequent one-on-one check-ins between supervisors and staff are recommended by BambooHR. This involves working with and employee to set and revisit targets so that they have a benchmark to strive for.


Performance evaluation is successful if it strikes a delicate balance between transparency and privacy. Employees buy into programmes that you present to help them better because they understand that the company aims to help them progress from good to great.




About AutomaticAudit


Use A.I. to Automatically Audit your organisational effort & efficiency with automated project-specific timesheets. AutomaticAudit's At-a-glance Executives Dashboards map out your organisation to help Remote Employee Management, Productivity Monitoring, Timesheet automation, and more…

All whilst respecting user privacy


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